Payroll & Benefits Manager

We are looking for a talented and experienced Payroll & Benefits Manager to join our HR team.

Key information:

  • Full or part time (30 – 37.5 hours per week)
  • Salary up to £50,000 per annum (the full time equivalent)
  • Hybrid working (2 days in the Battersea office)
  • Flexible working hours
  • September start available
  • Permanent contract

Department: HR

Reports to: Head of HR

Direct reports: n/a

Our values:

  • Flexibility – be resourceful, embrace change, be considerate
  • Creativity – adopt an entrepreneurial spirit, think creatively
  • Commercial judgement – use initiative, strive for excellence
  • Commitment – challenge yourself and others, work collaboratively, be accountable, respect others


To manage the day to day payroll function effectively and efficiently, ensuring that a professional and efficient service is provided to all colleagues, complying with current legislation. Also, to act as first point of contact for pay queries across the business (UK & Ireland).

In collaboration with the Head of HR, develop and maintain Company employee benefits, working with third parties to ensure they are relevant and cost effective.

In addition, this role is responsible for supporting an accurate, up to date and organised integrated HR/Payroll system is in place.

Core responsibilities:


· To oversee and be responsible for the delivery of the payroll to all UK & Ireland colleagues (c.150)

· To provide all relevant information required by HMRC

· Collation and provision and completion of forms required by HMRC i.e. Starter Checklist, P46 (car), P45’s, P60’s P11D and P9D

· Producing and distributing pay slips and P45’s, P60’s

· Provide timely business intelligence and appropriate analysis to meet requests of HR and Finance teams

· To be responsible for updating all information required by the integrated HR/Payroll system (Access) to enable the in-house payroll to run efficiently

· Act as first point of contact for all payroll queries

· Collation and verification of payroll data to the outsourced payroll company in Ireland

· Process full payroll cycle including submitting RTI and preparing HMRC payments

· Processing new starters, leavers and changes via SelectPay

· Completion of forms to support tenancy agreements, loss of earnings, and government benefits for current colleagues

· Recording and monitoring employee absence records for payroll purposes

· Monitoring calculation of SSP, SMP, court orders and ad hoc payments

· Liaising with Management on pay-related issues

· To provide monthly payroll reports for Finance and Germany


· Collation of new entrants into the pension scheme and maintenance of pension spreadsheet

· Day to day liaison with pension providers and intermediaries

· Responsible for monthly submissions of contributions to pension providers

· Providing employees with all relevant pension information


· In collaboration with the Head of HR, manage and maintain all current employee benefits

· In collaboration with the Head of HR and Senior Management, review, manage and maintain all current Company reward initiatives

· Undertake annual reviews of all employee benefits with intermediaries

Additional responsibilities:

· To liaise with HR in relation to SelectPay and SelectHR queries

· Support administrative projects that will improve the efficiency of the HR function and provide greater support to the whole business

· Undertake all reasonable administrative tasks as requested

· Ensure existing and new stores receive up to date documents and training on payroll matters

· To support specific projects to develop the HR strategic plan as agreed by the Head of HR

· Support the HR team by answering queries in the shared inbox as needed

Equality, Diversity & Inclusivity:

· Develop your own self awareness and understanding of equality, diversity and inclusivity

· Challenge exclusionary behaviour and your support your colleagues


· Payroll experience within a retail environment (essential)

· Previous experience of working with an integrated payroll system is preferred (e.g. Access)

· Pensions experience (preferred)

· Excellent attention to detail

· Competent user of all Microsoft office programs, in particular, Excel to intermediate level

· Current knowledge of payroll legislation, i.e. SSP, SMP, SAP, SPP for UK and ROI

· Knowledge of Irish payroll and legal framework within which it operates (preferred)

· Full member of CIPP (preferred)

· Self-motivated and great at building strong relationships

· A flexible and collaborative approach to work

· Analytical and precise approach with good organisational skills

· Excellent communication and influencing skills

· Able to work to tight deadlines, manage workload and to a project plan

· Able to use own initiative and work autonomously

Benefits from day 1 include:

  • Jewellery allowance
  • Employee discount
  • Pension scheme
  • 25 days holiday
  • Wellbeing, financial and legal support for you and your family via the Retail Trust
  • Group Life Assurance

Additional benefits are available upon successful completion of the probationary period.

Please note that due to large volume of applicants only successful candidates will be contacted for an interview.

THOMAS SABO is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Job Types: Full-time, Part-time, Permanent

Salary: Up to £50,000.00 per year


The email address given here will be used as the correspondence email address.

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